Microsoft outlook 2016 features and benefits free.6 New Microsoft Outlook Features You NEED to Try

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Office for Mac is not currently supported. To enable this, click on the Options tab while composing a message and tick the following check boxes :. You can also enable tracking for every message you send. Please note that the message recipient might decline to send a read receipt. Add Voting Buttons to Emails If you wish to get a consensus from your team on a topic, you can create a poll in Outlook.

Delay or Schedule Sending Emails Sometimes you might need to delay sending a message. For instance, it might be almost closing time, and you want your message to be delivered the next morning during working hours. To do this, you can schedule your message. Now close the dialog box, and hit Send. Your email will be sent at the time you specified. Note : This feature works seamlessly on a Microsoft Exchange account. To this end, you might want to keep a separate folder for such tasks and share it with the members of your team.

Go to the File tab. In the dialog box that appears, you can select various permissions you can grant to this user. After you are done, the other user will be notified of the new permissions granted to them. These are only the basics of the sharing feature. For a more comprehensive overview and instructions, refer to the official documentation. Everyone can see how close to completion they are and if any are yet to be started. Enter as many details as you wish: subject, start date, due date, status and so on.

On the menu bar select Assign Task and put the name of who you would like to assign the task to and click Send. Pro tip: Microsoft Office includes the 'To Do' app , this automatically includes any tasks you have in Outlook but also flagged emails and Planner too!

All your tasks in one view with the ability to schedule and organise them. The rules element of Outlook helps you to prioritise and organise emails to suit you. Examples of what you can do include: having emails from a particular person going to a separate folder.

You might want to permanently delete emails from a particular person, that certain someone who sends blanket emails that you cannot unsubscribe from, perhaps. You can forward certain emails to someone else on the team or have folders specific to certain projects. You can also have an alert sent to your phone if you're waiting on something urgent for example.

From here you can select the type of rule you want to apply then click Next to add more details such as whether its a rule for certain people or subjects, click Next again and add the details of what you want to happen to those emails. You can change the rules at any time by following the same process without clicking New Rule. Pro tip: Using Microsoft's Power Automate feature of Office AKA Flow you can add some clever automation to your emails, for example, if you get the daily office cake selection to your inbox you could create some automation to share it with the rest of your office via Microsoft Teams.

Gone are the days of having to partition out all your emails into separate folders so you have any hope of finding them again. The search feature in Outlook has improved a great deal and can help you find any content based on only a few words. How: You can just type your search criteria into the search bar at the top of your Outlook window, but if you want to get to the right result quickly, here are some top search tips:. If you're running out of space in your inbox you can find all the large emails by searching 'messagesize:enormous'.

Just want to see all the emails you've not found the time to read yet, try 'read:no'. These are just some of our favourites but if you want to know any more or need help with any of the above, feel free to get in touch.

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We look forward to seeing you there. Skip to content. Main Main. See ignore all email messages in a conversation. Don't worry about missing an important message. Perhaps you're waiting for a job offer or a concert pre-sale code, or a legal brief from your boss. Yet, you also have work to do that doesn't involve staring at your Outlook message list for hours on end. Use Outlook's new item alerts to tell you whenever an incoming message meets specific criteria.

This alert will display over any other application you're working on so you never miss that message. For more information on message alerts, see Turn new message alert pop-up on or off. Do you have multiple threads in your Inbox with dozens or even hundreds of messages in them? Chances are a lot of those messages are near duplicates of one another. You've read them, you've responded to them, but you've never deleted them.

You can use the Clean Up button to delete many of these messages, leaving only the messages that are unread or have unique information in them. Try it and see how much closer you get to Inbox Zero. See folder and conversation clean up for more information. Have you ever wanted to quickly go back and forth between your inbox and your calendar or view them side-by-side? Select the appropriate button on the navigation pane. If you want to open any of those options in a new Outlook window, right-click the buttons rather than clicking or selecting them.

Select Open in New Window. Have you ever sent an email to a dozen coworkers, but only needed an answer from two of them?